To make changes to the way the SalesIn Integration works with QuickBooks Online, login to the SalesIn web portal and navigate to Administration, then QuickBooks Online Integration.

Settings

This page contains the settings used to control the SalesIn integration with QuickBooks Online.

  • Get Sales With Status – The integration looks at sales in SalesIn that are of a particular Status. This setting defaults to Open, but you can change it to suit your business’ workflow.
  • Set Sales To Status – The integration also sets sales to a certain Status once that are imported. This setting defaults to Closed, but you can change it to suit your business’ workflow. It is important to note that once sales are imported into QuickBooks Online, they cannot be re-imported and any edits made in SalesIn do not come through either.
  • Set Sales To Status After Paid – One the integration detects that a sale is fully paid, it can set it to be a particular status in SalesIn. This is useful if you only want to close off sales once they are fully paid.
  • Notification Email – Enter an email address here and you will notified of any errors the integration encounters while moving data between QuickBooks Online and SalesIn.
  • Link On Hold – Specifies how the integration should treat customers that are on Credit Hold in QuickBooks, whether they should be on Credit Hold in SalesIn or Credit Freeze, or not linked at all.
  • Stock Levels – Use QuickBooks Stock Levels means SalesIn items will always have their stock level overwritten by the current stock level in QuickBooks Online. If you want to control stock levels in SalesIn and ignore QuickBooks stock levels completely, choose Let SalesIn Manage My Stock Levels.
  • Invoice Number – Specifies whether you want the SalesIn Sale ID to be the invoice number in QuickBooks Online, or whether you want QuickBooks Online to automatically assign its next available invoice number to new sales.
  • QuickBooks Invoice Date – Specifies the value you want to appear in the Invoice Date field in QuickBooks Online.
  • Mapping of Item fields – Choose how you want item/product fields from QuickBooks Online mapping to item fields in SalesIn. The dropdown list shows the available QuickBooks Online fields to map against.

Actions

  • Authorise with QuickBooks Online – Use this button to authorise the link between SalesIn and QuickBooks Online.
  • Stop / Start Integration – When the integration has stopped (likely due to a data related problem that needs attention), you will receive an email and the integration will need to be started again once the problem has been resolved.